6 Considerations for Business Owners in Co-Working Spaces
Co-working spaces have revolutionized the way small business owners and entrepreneurs operate, providing flexible work environments, cost-effective office solutions, and networking opportunities. However, while these shared spaces can increase productivity and encourage collaboration, they also come with their own challenges that business owners should address to protect their operations and maintain efficiency. Michael Moore, Chief Information Officer at Next Perimeter, a cloud-first cybersecurity company, stresses the importance of strategic planning when using a co-working space. “Co-working spaces offer incredible benefits, but they also introduce security and operational risks. Small business owners need to be proactive in safeguarding their data, creating privacy, and optimizing their work environment,” says Moore.
“I advise small business owners to be intentional about how they use co-working spaces. They can be the only place you can get your team together if you’re trying to start a business and don’t have your own office space yet, but that doesn’t mean they are always ideal.
“Taking proactive steps to secure your data, maintain privacy, and optimize your workflow means you can make the most of the benefits of a co-working space while minimizing certain risks. A little preparation goes a long way to create a safe and productive work environment for you and your team.” Michael comments.
To help businesses make the most of their shared workplaces, we share six important considerations to make before using a co-working space.
1. Cybersecurity Risks
Using shared Wi-Fi networks in co-working spaces increases the risk of cyber threats, such as hacking and unauthorized data access.
Always use a Virtual Private Network (VPN) when accessing the internet in a co-working space. This encrypts your connection and makes it much harder for hackers to intercept your data. You never know if the person next to you could be trying to access your data in public places like this.
2. Man-in-the-Middle (MITM) Attacks
Hackers can use MITM attacks to intercept communications between users and websites, potentially stealing sensitive information like login credentials and financial data.
Avoid accessing sensitive accounts while using the public Wi-Fi provided by a co-working space. If you must, enable multi-factor authentication (MFA) and be cautious of any suspicious network activity.
3. Privacy and Confidentiality
Open workspaces mean private conversations of any kind can easily be overheard. This can be a problem for businesses handling confidential client data. Use phone booths or private meeting rooms for confidential discussions. Also, consider investing in a privacy screen filter to keep your screen safe from prying eyes.
4. Physical Security
With a high volume of people coming and going, co-working spaces can be susceptible to theft or unauthorized access to devices and documents.
Never leave your laptop or important documents unattended, even to go to the bathroom. Use a laptop lock and double-check that your devices are set to lock automatically after a period of inactivity. You can also look for co-working spaces that provide lockers so you can lock your things up if you go out for a lunch break.
5. Optimizing Productivity
Distractions are common in shared work environments, from background noise to impromptu conversations to people talking too loudly on their conference calls. Finding ways to maintain focus is important for productivity. Invest in noise-canceling headphones for you and your team and set clear boundaries for when you are available for conversations. Using productivity apps can also help keep you on track if you need an extra bit of help with concentration.
6. Reliable Power and Connectivity
Not all co-working spaces have stable internet or sufficient power outlets, which can be disruptive to business operations. Scout the workspace before committing and ask the workers there about their experience with the wifi. You should also always carry a portable power bank that has enough energy to charge your laptop and phone for a day of work.